UC San Diego hiring Research Administrator 2 in San Diego, California, United States | LinkedIn (2024)

Position available through UCSD Temporary Employment Services (TES). Employment through TES is an excellent way to gain valuable UCSD experience and get your foot in the door for career positions. TES employment includes medical coverage, paid vacation & sick time, paid holidays, as well as training and development opportunities!

Assignment Details

UC San Diego is hiring a temporary Research Administrator 2 to support the campus operations for the 2023 - 2024 School Year.

Duration: This role is anticipated to last 6 months

Compensation: $29.60 to $32.00/hour (*May go higher with direct research administrator experience). Eligible for paid holidays and vacation/sick leave. Full-medical insurance also available.

Work Schedule: Monday - Friday

Location: Hybrid: One day per week on campus in La Jolla.

Description

This is a professional position at the intermediate level, fully operational level of the Research Administrator series. The incumbent applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; and exercises judgment within defined guidelines and practices to determine appropriate action.

• Under general supervision, develops and/or oversees research proposals, awards, and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies.
• Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires the review of a variety of factors (e.g. budgets, salaries, expenses, etc.).
• Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions.
• May be eligible for delegated signature authority.
• Completes and approves transactions for signature by manager or other authorized institutional official.
• The incumbent will be providing moderate analytical and financial support in proposal processing, contracts and grants administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local, and private sponsors.
• Involves activities associated with forecasting, planning, and managing research portfolios by performing some or all of the following: coordinating, identifying, developing, and/or presenting proposals, contracts, and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms, and conditions; financial management and reporting; and sub-award/subcontract issuance and administration.

Qualifications

• Knowledge of University systems (i.e. Oracle, Kuali, Concur, etc.).
• Knowledge of applicable federal, state, local, sponsor, and institutional regulations, policies, and guidelines.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles.
• Demonstrated effective interpersonal skills to interact with diverse individuals and groups.
• Effective problem-solving skills.
• Familiarity with OMB circulars such as Uniform Guidance, A-21, A110, and principles of cost accounting standards, including allowability, allocability, and reasonableness, state, local, sponsor, and institutional regulations, policies, and guidelines.
• Familiarity in utilizing Financial link reports or similar experience using other financial reporting tools.
• Familiarity with common sponsored award mechanisms.
• Experience working with computer and information management systems.
• Ability to work in a fast-paced environment with overlapping deadlines and short lead times maintain a high level of attention to detail, and ability to work with a high degree of accuracy.
• Bachelor's degree in related area and / or equivalent experience / training.